• Job Description

  Req#: 5222912
  We are pleased to offer the opportunity to work as an Administrative Specialist within the DuPage County Division of Transportation.
  
  DuPage County is and Equal Opportunity Employer
  
  
  This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave.
  To learn more about the cost and coverage of the benefits plan, visitEmployees Benefit Information.
  For detailed information on paid time off, visitEmployee Policy Manual, Section 5
  Responsibilities include:
  
  • Assists and answers inquiries from clients or customers, the public and other contacts
  • Assists customers and clients with completing forms and filing paperwork with the department
  • Assists customers with submitting applications through the County's online permit application system
  • Screens telephone calls, emails, and visitors to determine the nature of requests or problems
  • Processes transactions
  • Issues licenses or permits and provides services related to a division or area of expertise
  • Provides secretarial services to a board or committee, including preparing the agenda and minutes
  • Completes assigned projects and activities independently
  • Collects, compiles, photocopies, assembles and distributes materials for meetings, and/or other informational packetsusing identified sources
  • Prepares reports, charts and tables by gathering, compiling and typing data following established procedures or format
  • Prepares letters, memos, or other correspondence
  • Transcribes dictation, often of a technical and/or confidential nature
  • Maintains logs and files related to budgets, accounts payable, purchasing and/or payroll
  • Oversees ordering of inventory of office supplies and equipment
  • Locates and attaches appropriate file/documents to correspondence to be answered by supervisor or other staff
  • Answers complex inquiries regarding policies or procedures by providing information requiring interpretations and familiarity with divisional policy and operations
  • Files documents alphabetically, numerically, or by other prescribed methods
  Requirements include the following experience or equivalent combination of training and experience:
  • Completion of a High School Diploma or General Equivalency Diploma equivalent
  • Four years of administrative support experience which includes an environment exposed to public contact
  A passing score on a basic Excel and Word test is required.
  
  A pre-employment background check is required. PHYSICAL REQUIREMENTS
  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
  
  WORK ENVIRONMENT
  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  Work will occur in an office and is not substantially exposed to adverse environmental conditions.

• About the company

  DuPage County is a county in the US state of Illinois, and one of the collar counties of the Chicago metropolitan area.

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