• Job Description

  Req#: 133131WD
  Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!
  
  Overview
  
  The Coordinator 4, Research Support, plays a pivotal role in ensuring the regulatory compliance, operational execution, and successful coordination of complex clinical research studies within the YSM Rheumatology Department, including the Yale Scleroderma Program. Reporting to the Program Manager, this position oversees the full lifecycle of multiple concurrent clinical trials, including study start-up, regulatory submissions, participant coordination, sponsor communication, electronic data capture (EDC) oversight, and ongoing compliance with IRB, federal regulations, and Yale policies.
  
  This role serves as a central operational and regulatory liaison between investigators, research staff, sponsors, regulatory bodies, and institutional offices to ensure studies progress on schedule and in compliance with protocol requirements. The Coordinator supports complex schedules of activities, aligns clinical workflows with protocol timelines, and ensures documentation and reporting standards are met across multiple studies.
  
  In addition, this role provides high-level coordination of specimen workflows and oversight of biorepository-related activities, including specimen collection processes, documentation, freezer organization, and long-term storage tracking to support translational research. The Coordinator works across multiple sponsored and investigator-initiated trials simultaneously, requiring advanced organizational skills, regulatory expertise, and the ability to manage competing priorities while maintaining data integrity and subject safety.
  
  Required Skills and Abilities
  
  1. Proven ability to independently manage complex clinical research operations, including study start-up, ongoing trial coordination and close-out, in compliance with IRB, sponsor, and federal regulatory requirements.
  
  2. Strong written and verbal communication skills with demonstrated ability to coordinate across investigators, research staff, sponsors, regulatory bodies, and institutional offices.
  
  3. Advanced organizational and time-management skills with the ability to manage multiple concurrent trials, regulatory timelines, and competing deadlines.
  
  4. High proficiency with EDC systems and clinical research platforms, including Epic, REDCap, and sponsor-specific EDC systems, with responsibility for data quality, query resolution, and audit readiness.
  
  5. Demonstrated ability to coordinate clinical workflows and schedules of activities, including visit windows, protocol-required procedures, and cross-team scheduling.
  
  Preferred Skills and Abilities
  
  1.Bachelor's degree in a health or research-related discipline with three or more years of experience coordinating complex clinical research studies, including industry-sponsored clinical trials.
  
  2. Demonstrated experience with IRB submissions, sponsor regulatory requirements, protocol amendments, and audit preparation.
  
  3. Advanced data management experience, including REDCap build/maintenance, sponsor EDC platforms, data cleaning, and support for manuscript and abstract preparation.
  
  4. Proven experience with biospecimen workflows and biorepository oversight, including specimen tracking, chain-of-custody documentation, and coordination with laboratory personnel.
  
  5. Prior experience in rheumatology, autoimmune disease research, or longitudinal clinical research programs.
  
  Principal Responsibilities
  
  1. Compares protocols and sponsored projects to confirm consistency between funding proposals/awards and approved protocols. 2. Documents established congruency between funding proposals and approved protocols. 3. Facilitates and/or assists with resolution of any inconsistencies between funding proposals and approved protocols. 4. Serves as a liaison between the Grants and Contracts offices, investigators, and business managers to resolve congruency issues in a timely manner. 5. Attends meetings and presents issues when necessary that were identified during congruency review. 6. Serves as a resource and provides technical assistance to investigators and their staff. 7. Provides analytical and technical support related to establishing and recording protocol/grant congruency, as needed. 8. Monitors federal and state regulations for new guidance, updates, or policies. Maintains a high degree of knowledge on these requirements to determine actions and follow directives that may be required to ensure University compliance with congruency review and reporting requirements. 9. Develops, implements, and manages internal practices that ensure compliance with federal requirements. 10. May perform other duties as assigned.
  
  Required Education and Experience
  
  Bachelor's degree in a relevant academic/scientific field and a minimum of 3 years of related research support experience; or the equivalent combination of education or experience.
  
  Job Posting Date
  03/24/2026
  
  Job Category
  Manager
  
  Bargaining Unit
  NON
  
  Compensation Grade
  Administration & Operations
  
  Compensation Grade Profile
  Supervisor; Senior Associate (23)
  
  Salary Range
  $65,000.00 - $101,000.00
  
  Time Type
  Full time
  
  Duration Type
  Staff
  
  Work Model
  Remote
  
  Background Check Requirements
  
  All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
  
  Health Requirements
  
  Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
  
  Posting Disclaimer
  
  Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.
  
  The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
  
  The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
  
  Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
  
  Note
  
  Yale University is a tobacco-free campus.

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