• Job Description

  Req#: 1923669

  Description

  Blackstone Products is a leading provider of innovative outdoor cooking equipment, known for its high-quality griddles, pizza ovens, and other culinary products. We are dedicated to enhancing the outdoor cooking experience for all of our customers. As we continue to expand and innovate, we are seeking an Executive Administrative Assistant to support our executive team in various administrative tasks and ensure the smooth operation of our headquarters.

  
  

  We are looking for a proactive and detail-oriented Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional organizational skills, effective communication abilities, and a strong sense of discretion and confidentiality. This role involves managing calendars, coordinating meetings, handling communication, and performing various administrative duties to ensure the efficient functioning of our executive team.

  Essential Functions:

  • Calendar Management: Organizes and manages the executive team’s calendars, schedules appointments, meetings, and conference calls, ensuring optimal time management and prioritization of tasks.
  • Communication: Serves as the primary point of contact for internal and external communications, maintaining professionalism and confidentiality in all interactions. Drafts, edits, and proofreads correspondence, emails, memos, and other documents as needed.
  • Meeting Coordination: Coordinates and schedules meetings, prepares agendas, compiles necessary documents and presentations, and manages logistical details such as room reservations and catering arrangements.
  • Travel Arrangements: Arranges and coordinates travel itineraries, including flights, accommodations, ground transportation, and any necessary travel documentation.
  • Document Management: maintains and organizes electronic and physical filing systems, ensuring easy access to important documents and information.
  • Expense Management: Assists in managing expense reports, receipts, and reimbursement requests for the executive team.
  • Special Projects: Provides support on various special projects, research tasks, and initiatives as assigned by the executive team.
  • Confidentiality: Handles sensitive information and company matters with the highest level of confidentiality and discretion.
  • Cross-Functional Collaboration: Collaborates with other departments and team members to facilitate effective communication and ensure the smooth flow of information.
  • Highly organized: Maintains high levels of organization in all aspects of the job and in the office space. Multitasks and maintains acute attention to details.

  
  

  Requirements

  
  

  • High school diploma required, associate or bachelor’s degree preferred.
  • Proven experience (3 years min) as an executive administrative assistant or in a similar role.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools
  • Discretion and ability to handle confidential information with professionalism.
  • Adaptability and the capacity to work in a fast-paced environment.
  • Strong problem-solving skills and the ability to anticipate needs and proactively address challenges.
  • Professionalism and a positive attitude, even under pressure.

• About the company

  Our Products are Made of Solid Rolled Steel & Were Created to be Versatile and Durable. Outdoor Cooking Without the Compromise. Tackle Any Great Outdoor Event with the Blackstone family of Griddles & Cookware. Free Shipping. Full Cookout Experience. Re...

Notice