• Job Description

  Req#: 5228777
  The Grant Administrator and Compliance Manager conducts research for both current and future grants for County projects and initiatives and assists the respective departments with completing grant applications for federal, state, and local funds, oversees the outcome of those applications including approval from the Board of County Commissioners (BOCC) for applying, accepting, and executing grant awards.
  
  Performs hands-on, detail-orientated functions that manages, coordinates, and supports grant administration and compliance operations. Identifies and develops strategies to optimize the grant administration process and exercises independent judgment in operational procedures, strategic planning, and development of coordinated grant-related structure. Responsibilities include supervising, overseeing, and performing a variety of administrative and management functions.
  
  The typical schedule for this full-time, exempt position is Monday through Friday 8:00 AM to 5:00 PM and is located in Lecanto, Florida.
  
  

  Detailed information regarding the County’s benefits package and retirement offerings may be found here: 2025-26 Citrus EBH Booklet and myFRS.com

  
  

  To learn more about Citrus County: Citrus County Government and Official Guide to Crystal River and Citrus County, Florida

  
  

  • Supervises, plans, and coordinates work of assigned staff. Reviews and evaluates employee performance and completes performance evaluations. Counsels staff and initiates commendations or disciplinary action when appropriate.
  • Maintains grants, prepares informational reports, participates in grant agreements, provide program oversight to ensure compliance with fiscal policies and procedures according to federal, state, and local laws, rules, regulations, codes and/or statutes.
  • Oversees or conducts training and technical assistance to County Departments and/or Divisions.
  • Reviews potential funding opportunities; informs other Departments/Divisions of available grants. Ensures that departments submit pre-grant applications if they are interested in a grant opportunity. Reviews, verifies codes and approves invoices, journal vouchers, and monitoring instruments.
  • Reconciles accounting records, updates accounting programs/databases as needed, and administers control over expenditures, financial reports, and budget amendments.
  • Assists with the development of grant applications and proposals, program/project budgets, assembles and submits final application. Obtains approval to apply from the BOCC or County Administrator. Works with departments on program/project budgets, assembles, and submits final application.
  • Liaise with internal grant recipients and external federal, state, local and private funding agencies to ensure compliance with programmatic and fiscal requirements of applications and awards, including possible County match
  • Prepares agenda requests for grant approval to apply, award acceptance, contract amendments, budget resolutions and revisions by both the County and funding agencies to include all necessary documentation pertaining to grant funded projects, programs, services, and purchases.
  • Monitors and oversees grant funded purchases, inventory, and disposition of equipment.
  • Compiles and makes available to Funding Agency Monitors information needed to complete their assessment of grant dispersal and audits; works with granting agencies on grant management issues as needed.
  • Creates and implements forms and procedures for all phases of Management and Budget, Grant Division programs.
  • Prepares monthly, quarterly, and final reports as required by governing agencies.
  • Prepares End of Year (EOY) reconciliation and reports to Finance for submittal on the Schedule of Expenditures of Federal Awards (SEFA).
  • Performs other duties as required.

  Education, Training, and Experience

  • Bachelor's degree or education and training equivalent to four years of college education in Accounting, Finance, Business Administration, Public Administration, or closely related field.
  • Minimum of three (3) years grant administration work experience.

  
  Skills and Abilities

  • Knowledge of grant administration and compliance principles, including applicable federal, state, and local requirements.
  • Ability to review, analyze, and prepare grant-related financial, programmatic, and compliance documentation.
  • Ability to organize, prioritize, and manage multiple grants, projects, and deadlines accurately.
  • Ability to supervise, train, and evaluate staff and provide guidance related to grant administration processes. Requires ability to maintain courteous and effective relations with County staff, elected officials, community interest groups and the public.
  • Must have strong working knowledge of computers and be proficient in the use of Microsoft Office Suite of Products (i.e., Outlook, Word, Excel, etc.). Extensive knowledge and expertise with Excel functions and detailed spreadsheets.

  
  Certificates, Licenses, and Registration

  • Valid Florida Driver License or must obtain within 30 days of establishing residency in Florida, or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
  • Must have or be able to obtain within 90 days certification in FEMA National Incident Management System (NIMS) courses:
    • IS-100.c: Introduction to the Incident Command System (ICS)
    • IS-200.b: ICS for Single Resources & Initial Action Incidents
    • IS-700.b: An Introduction to the National Incident Management System
    • IS-800.c: National Response Framework, an Introduction

  
  Physical Requirements/Work Environment

  • Requires sitting most of the day.
  • The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
  • The job requires frequent balancing.
  • The job requires the completion of tasks that involve typing.
  • The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking.
  • Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

  
  Emergency Response/Recovery Activities

  • All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens. Emergency response duties may also include driving and/or operating a county vehicle or equipment and employees must obey all safety policies, and roadway rules and laws.

  PLEASE REVIEW THE MINIMUM REQUIREMENTS ON POSTING AND COMMUNICATE HOW YOU MEET THE MINIMUM REQUIREMENTS IN YOUR APPLICATION/RESUME. MINIMUM REQUIEMENTS MUST BE MET TO BE CONSIDERED. Applications will be carefully reviewed to assess qualifications. Selected applicants will be interviewed to determine who will be hired for the job. The kind and length of related work experience, training and education shown on the application/resume will be an important consideration in the screening process. Relevant experience that is not gained through work experience should be explained in the additional information section of the application.

  
  

  Must successfully pass a criminal background check. Drug screens will be in accordance with the Drug Free Workplace Act and/or the Omnibus Transportation Employee Testing Act of 1991.

  
  

  Citrus County, Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

  
  

  Citrus County, Florida Board of County Commissioners (BOCC), is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), marital status, citizenship, physical or mental disability, genetic information, veteran status, or any other protected trait.

  
  

  Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the Citrus County, Florida Board of County Commissioners in advance to allow sufficient time to provide an accommodation.

  
  

  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

  
  

  Pursuant to Chapter 119, Florida Statutes or the “Public Records Law,” applications, resumes and personnel records are subject to public inspections. Details regarding the “Public Records Law”/ “The Sunshine Law” / Florida Statutes and the statutory exemptions are available on websites such as the Florida Office of the Attorney General, Florida Senate and Florida Legislature. Additionally, Citrus County Board of County Commissioners Public Information section is located on our website.

• About the company

  Citrus County is a county located on the west central coast of the US state of Florida.

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