• Job Description

  Req#: 3450
  Position Type:
  Human Resources Staff/ HUMAN RESOURCE SPECIALIST
  
  
  Date Posted:
  2/1/2026
  
  
  Location:
  Educational Service Center
  
  
  Closing Date:
  02/15/2026
  
  
  Facilitates the recruiting, hiring, interviewing, and onboarding processes for permanent and substitute support staff, extra duty, and seasonal employees
  Prepare and maintain employment records related to events such as hiring, separations, leaves, transfers, and retirements of staff.
  Compile and submit reports and surveys required by state, federal, and other external agencies (e.g., staff assignment, staff position, EEOC).
  Maintains confidential personnel records, including salary data, disciplinary files, and any furlough lists.
  Assists management in developing negotiating proposals and strategies for collective bargaining.
  Compiles, documents, and prepares responses to employee grievances.
  Assists in the formulation, determination, and implementation of management policies in the administration of employee relations.
  Assists in reviewing and documenting changes to employee status, including hiring, termination, promotions, or reclassifications. Also, prepares, tracks, and records new hires, resignations, retirements, and position changes for the Board agenda.
  Works closely with school and department administrators to coordinate job postings, resignations, and staffing changes.
  Assists in classification reviews and determining the appropriate compensation grades for new or updated positions.
  Collaborates with other HR staff to coordinate district hiring processes, including but not limited to posting positions, closing vacancies, scheduling and conducting interviews, and onboarding new employees.
  Verifies licensure, education, and experience, and creates personnel files and works with newly hired staff to complete all required employment documentation.
  Inputs new hire and employee assignments and data in HRIS. Conducts audits to ensure accurate data entry in HRIS.
  Maintains compliance with Act 126, Act 45, Act 48, and Act 168 for all employees.
  Monitors the licensure status of all licensed employees, including but not limited to Level II certification and tenure compliance.
  Tracks and maintains web-based course approval and tuition reimbursement documents of graduate credits for advancement on the salary schedule. Verifies credits and salary eligibility and prepares and processes salary changes through the professional step/level report.
  Prepares documents and reports in preparation for salary/wage movements, non-renewal notices, and Board Personnel agenda.
  Prepares, distributes, and/or coordinates reports, contracts, and correspondence as required for the purpose of communicating necessary information, including but not limited to preparing for PIMS reports.
  Collaborates with a team of technicians and specialists, including providing support and coverage to ensure consistency in processes, communication, and documentation. Works collaboratively with Payroll, Benefits, and other departments and schools.
  Manages online electronic training platform.
  Composes correspondence and responses to employment questionnaires as necessary.
  Other duties and responsibilities as assigned by the Director of Human Resources and/or the HR Supervisor.
  A minimum of an associate degree or equivalent in a related field, along with three (3) years of experience in Human Resources or a related field, is required. A Bachelor's Degree in Human Resources or a similar degree and two years' experience in a similar field of work are preferred. An equivalent combination of education and experience is acceptable.
  Human Resources experience in a public school district or government organization, preferred.
  Working experience in a unionized environment.
  HRIS, preferably in Frontline, eFinance, and Boarddoc.
  Google and all associated functions: email. calendar, docs, sheets, slides, etc.
  Human resources practices, preferably in a school district setting.
  Basic statistics.
  Basic principles and terminology of employment selection, position classification, and salary administration.
  Equal employment recruitment procedures.
  HRIS software operation; advanced computer and computer application skills; Must have software proficiency with the application that the District uses, specifically knowledge of Google and all associated functions: email, calendar, docs, sheets, slides, etc.
  Excellent oral and written communication skills in English.
  Effectively delivering information in person, by phone, and in writing in a timely and effective manner.
  Excellent organizational skills and detail-oriented.
  Excellent interpersonal skills focused on customer service.
  Excellent problem-solving and math skills..
  Must maintain strict confidentiality of sensitive information.
  Self-directed, working part of the day with no supervision.
  Flexibility to adjust and accommodate interruptions. .
  Exercises independent judgment.
  Work independently and cooperatively, exercise judgment and creativity, and organize work, set priorities, and meet deadlines.
  Multitask and handle a large volume of entries.
  Complete work accurately and in a timely manner with attention to detail.
  Be flexible and succeed in a sometimes high-energy, demanding environment.
  Establish effective working relationships at all levels of the organization and with others
  Maintain a high level of discretion and confidentiality regarding district and employee information.
  Use computers with Google Suite, database, and spreadsheet software.
  Compile, analyze, and compute data accurately and use critical judgment in the evaluation of data, reports, and other materials.
  Apply concepts and make valid analyses and comparisons.
  Self-initiate and willingness to learn new skills and challenge oneself.
  Support a culture of inclusion, diversity, and equity.
  '); '
  The North Penn School District seeks to develop a community that values and adapts to diversity. We strive to acknowledge, respect, understand, and celebrate the dynamics of racial and cultural differences. Through the development of culturally proficient staff, the establishment of structures that promote equitable opportunities, and partnerships with families and students, our school district will create an environment of respect where all members of the school community are empowered to learn, grow, and appreciate one another. We look forward to your interest!
  
  Title: Human Resources Specialist - I
  Reports To: Director of Human Resources
  Takes Direction From: Director of Human Resources and HR Supervisor
  Schedule/Calendar: 8 hours/day 40 hours/week 12-month
  Pay Rate: $31.65/hr. - $34.47/hr. - commensurate with experience
  Summary: The HR Specialist is responsible for performing a broad range of HR functions, including, but not limited to, maintaining confidential personnel records, including salary data and disciplinary files, assisting management in compiling and developing negotiating proposals and strategies for collective bargaining, assisting in classification reviews and determining the appropriate compensation grades for new or updated positions, coordinating procedures and documentation for various employee groups - onboarding, employee records management, PDE licensure, PDE reporting, employee training, employee calendars, contracts, tuition rembursement, salary advancement, and overall support to District staff. This position is also responsible for managing the confidential HR software system and maintaining accurate personnel records using a variety of applications for District employees.
  Essential Functions:
  • Facilitates the recruiting, hiring, interviewing, and onboarding processes for permanent and substitute support staff, extra duty, and seasonal employees
  • Prepare and maintain employment records related to events such as hiring, separations, leaves, transfers, and retirements of staff.
  • Compile and submit reports and surveys required by state, federal, and other external agencies (e.g., staff assignment, staff position, EEOC).
  • Maintains confidential personnel records, including salary data, disciplinary files, and any furlough lists.
  • Assists management in developing negotiating proposals and strategies for collective bargaining.
  • Compiles, documents, and prepares responses to employee grievances.
  • Assists in the formulation, determination, and implementation of management policies in the administration of employee relations.
  • Assists in reviewing and documenting changes to employee status, including hiring, termination, promotions, or reclassifications. Also, prepares, tracks, and records new hires, resignations, retirements, and position changes for the Board agenda.
  • Works closely with school and department administrators to coordinate job postings, resignations, and staffing changes.
  • Assists in classification reviews and determining the appropriate compensation grades for new or updated positions.
  • Collaborates with other HR staff to coordinate district hiring processes, including but not limited to posting positions, closing vacancies, scheduling and conducting interviews, and onboarding new employees.
  • Verifies licensure, education, and experience, and creates personnel files and works with newly hired staff to complete all required employment documentation.
  • Inputs new hire and employee assignments and data in HRIS. Conducts audits to ensure accurate data entry in HRIS.
  • Maintains compliance with Act 126, Act 45, Act 48, and Act 168 for all employees.
  • Monitors the licensure status of all licensed employees, including but not limited to Level II certification and tenure compliance.
  • Tracks and maintains web-based course approval and tuition reimbursement documents of graduate credits for advancement on the salary schedule. Verifies credits and salary eligibility and prepares and processes salary changes through the professional step/level report.
  • Prepares documents and reports in preparation for salary/wage movements, non-renewal notices, and Board Personnel agenda.
  • Prepares, distributes, and/or coordinates reports, contracts, and correspondence as required for the purpose of communicating necessary information, including but not limited to preparing for PIMS reports.
  • Collaborates with a team of technicians and specialists, including providing support and coverage to ensure consistency in processes, communication, and documentation. Works collaboratively with Payroll, Benefits, and other departments and schools.
  • Manages online electronic training platform.
  • Composes correspondence and responses to employment questionnaires as necessary.
  • Other duties and responsibilities as assigned by the Director of Human Resources and/or the HR Supervisor.
  Education and/or Certification Required:.
  • A minimum of an associate degree or equivalent in a related field, along with three (3) years of experience in Human Resources or a related field, is required. A Bachelor's Degree in Human Resources or a similar degree and two years' experience in a similar field of work are preferred. An equivalent combination of education and experience is acceptable.
  Experience Needed:
  • Human Resources experience in a public school district or government organization, preferred.
  • Working experience in a unionized environment.
  Knowledge of:
  • HRIS, preferably in Frontline, eFinance, and Boarddoc.
  • Google and all associated functions: email. calendar, docs, sheets, slides, etc.
  • Human resources practices, preferably in a school district setting.
  • Basic statistics.
  • Basic principles and terminology of employment selection, position classification, and salary administration.
  • Equal employment recruitment procedures.
  Requisite Skills:
  • HRIS software operation; advanced computer and computer application skills; Must have software proficiency with the application that the District uses, specifically knowledge of Google and all associated functions: email, calendar, docs, sheets, slides, etc.
  • Excellent oral and written communication skills in English.
  • Effectively delivering information in person, by phone, and in writing in a timely and effective manner.
  • Excellent organizational skills and detail-oriented.
  • Excellent interpersonal skills focused on customer service.
  • Excellent problem-solving and math skills..
  • Must maintain strict confidentiality of sensitive information.
  • Self-directed, working part of the day with no supervision.
  • Flexibility to adjust and accommodate interruptions. .
  Ability to:
  • Exercises independent judgment.
  • Work independently and cooperatively, exercise judgment and creativity, and organize work, set priorities, and meet deadlines.
  • Multitask and handle a large volume of entries.
  • Complete work accurately and in a timely manner with attention to detail.
  • Be flexible and succeed in a sometimes high-energy, demanding environment.
  • Establish effective working relationships at all levels of the organization and with others
  • Maintain a high level of discretion and confidentiality regarding district and employee information.
  • Use computers with Google Suite, database, and spreadsheet software.
  • Compile, analyze, and compute data accurately and use critical judgment in the evaluation of data, reports, and other materials.
  • Apply concepts and make valid analyses and comparisons.
  • Self-initiate and willingness to learn new skills and challenge oneself.
  • Support a culture of inclusion, diversity, and equity.
  ADA Compliance: Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.
  Physical Requirements: Sedentary Light work Medium work Heavy work Very heavy work
  Sedentary: involves sitting most of the time. Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects.
  Light work: If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the individual sits most of the time, the job is rated for light work. The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects.
  Medium work: The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or up to 10 lbs of force constantly to move objects.
  Heavy work: The incumbent should be able to exert up to 100 lbs of force occasionally, and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects.
  Very heavy work: The incumbent should be able to exert in excess of 100 lbs of force occasionally, and in excess of 50 lbs of force frequently, and in excess of 20 lbs of force constantly to move objects.
  
  
  
  
  
  

• About the company

  The North Penn School District is a large, suburban, regional public school district that consists of thirteen elementary schools, three middle schools, and one high school.

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