• Job Description

  Req#: 5222952

  Why work for the City of Wylie?
  The reason we exist is to serve our residents and guests. By combining our unique talents to ensure the preservation of the small town feel of our area, we are committed to building and sustaining a safe community where economic development and neighborhood enrichment can flourish while creating an unparalleled experience for all.
  
  How we accomplish our mission:
  Leveraging the diversity of our workforce to continually think and do things differently, the City of Wylie invests in the development of our employees by providing them with a working environment that serves to enhance their personal happiness and elevate their professional goals.

  The Office Manager plays a vital role in ensuring the smooth, compliant, and efficient operation of the Wylie Economic Development Corporation’s administrative functions. Reporting to the Assistant Director and Executive Director, this position is responsible for overseeing daily office operations and providing critical administrative, financial, and Board-support services that enable the organization to carry out its economic development, tourism, and marketing initiatives. This position places a high value on demonstrated experience, practical judgment, attention to detail, and hands-on knowledge of public-sector administrative operations.

  SUPERVISION

  Reports directly to the Assistant Director and Executive Director, collaborating in managing organizational operations and supporting strategic priorities.

  • Performs high-level administrative duties requiring discretion, confidentiality, and
    specialized knowledge of organizational operations.

  • Provides professional customer service by responding to staff and public inquiries via
    telephone, email, and in person.

  • Drafts, edits, and prepares correspondence, reports, and documents using proper
    grammar and punctuation.

  • Develops, implements, and follows office policies and procedures to ensure efficient
    workflow and adherence to organizational standards.

  • Manages office facilities, including maintenance coordination, cleanliness, safety
    protocols, and related operational needs.

  • Coordinates procurement, maintenance, and repair of office equipment.

  • Oversees inventory management of office and kitchen supplies to ensure adequate
    stock levels are maintained.
    
    OFFICE MANAGER OPERATIONS

  • Serves as the primary administrative owner for office operations and Board support
    functions, including responsibility for the preparation, coordination, posting, and
    maintenance of agendas, notices, minutes, and related records in accordance with
    applicable laws, bylaws, and organizational policies.

  • Schedules and maintains department calendars; coordinates meetings, special
    meetings, and events; takes meeting minutes; and transcribes dictation as required.

  • Posts agendas, notices, and meeting minutes to the organization’s website and other
    required platforms in a timely and accurate manner.

  • Interacts effectively with City Leadership, City Council, and the Wylie EDC Board of
    Directors.

  • Represents the organization at Administrative/Support Services staff meetings and
    other meetings as assigned.

  • Organizes, researches, and maintains hard copy and electronic files; preserves sensitive
    information; ensures confidentiality; and maintains historical records.

  • Assists the public and staff with inquiries requiring knowledge of organizational
    programs, policies, and procedures.

  • Pays invoices and performs budget reconciliation.

  • Assists with department budget administration, including monitoring expenditures,
    assigning account codes, processing purchases and payments, and documenting
    financial transactions.

  • Receives, screens, and organizes payroll records and assists with payroll preparation as
    needed.

  • Manages property-related administrative functions, including coordination of
    maintenance, mowing, signage, and related upkeep.

  • Performs duties as a responsible steward of the public trust and strives for excellence in
    public service.

  • Acts in a civil, respectful, and professional manner at all times.

  • Performs other related duties as assigned.

  • High School Diploma or equivalent required.

  • Seven (7) or more years of progressively responsible administrative experience in local
    government, economic development, or a comparable professional environment, with
    demonstrated responsibility for office operations, Board or committee support, records
    management, and financial or budget-related functions.

  • College coursework or a bachelor’s degree may be considered in lieu of a portion of the
    required experience, but is not required.

  • Demonstrated ability to independently manage office functions, exercise sound
    judgment, maintain confidentiality, and ensure accuracy and timeliness in
    administrative and compliance-related responsibilities.

  • Proficiency with standard office technology, including word processing, spreadsheets,
    accounting or financial systems, scheduling software, website content management
    systems, and document management platforms. Experience with Microsoft, Incode,
    Municode, and Laserfiche is preferred.

  • Valid Texas driver’s license with a safe driving record.

  • Advanced administrative and organizational skills.

  • Strong written and oral communication skills.

  • Working knowledge of budget preparation and budget administration.

  • Ability to prioritize workload, manage competing deadlines, and operate with minimal
    supervision.

  • Ability to work under pressure and adapt to changing environments.

  • Ability to interact professionally and effectively with elected officials, Board members,
    staff, and the public.

  • High level of discretion and commitment to confidentiality.

  Low: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly.

  
  

  PHYSICAL ACTIVITIES REQUIRED

  Bending Carrying Fine Dexterity Handling Hearing Lifting Reaching Standing Talking Twisting Vision Walking Climbing Crouching Kneeling Sitting Pushing/Pulling

  
  

  PRIMARY WORK ENVIRONMENT: Indoors

  SHIFT WORK: No

  CALL-OUT: Occasionally
  
  COMPETENCIES

  • Organizational Skills
  • Communication
  • Customer Service
  • Confidentiality
  • Financial Administration
  • Attention to Detail
  • Problem-Solving
  • Adaptability
  • Dependability and Consistency
  • Interpersonal Skills
  • Project Coordination
  • Public Stewardship

• About the company

  What began as a small Texas town established 124 years ago, the City of Wylie has become one of the fastest growing communities in North Texas. Our current population of 42,000 people reflects a growth of more than 174% since 2000. Known as the Ci...

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