• Job Description

  Req#: R0007533

  Summary

  The Operations Manager for the Physician Assistant Program plays a pivotal role in ensuring the efficient and effective

  execution of all administrative, financial, and operational aspects of the program for the Miami Shores and STP Sites.

  Working closely with the Executive Dean, Program Director, faculty, students, university departments, and external partners, the Operations Manager oversees daily operations while supporting strategic planning and program growth.

  This role requires strong organizational, interpersonal, and problem-solving skills, along with a deep understanding of Higher Education operations.

  This position is In-Person

  Essential Functions

  Program Administration

  • Manage the program’s day-to-day operations, including scheduling, staffing logistics, and resource allocation.

  • Coordinate academic calendars, program deadlines, and event planning.

  • Serve as a central point of contact for the Executive Dean, Program Directors, faculty, staff, and students regarding administrative matters.

  Budget and Financial Oversight

  • Develop, monitor, and manage the program’s budget in collaboration with leadership and key staff members.

  • Handle procurement, reimbursements, and financial reporting.

  • Support forecasting and long-term financial planning.

  Human Resources and Staffing

  • Supervise administrative staff, student workers, and temporary employees.

  • Coordinate recruitment, onboarding, and training activities in partnership with HR.

  • Ensure compliance with university policies and labor regulations.

  Facilities and Technology Management

  • Oversee program facilities, classrooms, office spaces, and equipment.

  • Liaise with IT and facilities teams to address technology and maintenance needs.

  • Support the implementation of new systems and software tools.

  Compliance and Reporting

  • Maintain records and ensure adherence to university, state, and federal policies.

  • Assist in the preparation of accreditation materials and institutional reports.

  • Implement and communicate standard operating procedures.

  Communication and Stakeholder Engagement

  • Facilitate clear and consistent communication among the Executive Dean,

  • Program Directors, faculty, staff, and students.

  • Coordinate internal and external communications, including newsletters, websites, and announcements.

  • Organize program meetings, workshops, and special events.

  Student Experience Support

  • Oversee administrative aspects of student services such as registration, orientation, and advising logistics.

  • Respond to student inquiries and escalate concerns as needed.

  • Collect and analyze student feedback to support continuous improvement.

  Process Improvement and Strategic Initiatives

  • Identify opportunities to streamline workflows and improve operational efficiency.

  • Support program leadership in strategic planning and implementation.

  Qualifications/Requirements

  • A Bachelor's degree in any discipline is required.

  • 3-5 years of previous management experience required.

  • Strong budgeting and financial management skills required.

  • This position has constant interaction with students, university personnel, and external partners. The ability to maintain a courteous, appropriate, and professional demeanor is required

  • Proficient in Excel, Microsoft Office, and other software platforms, including Workday, Colleague, Informer, Adaptive Planning, Canvas, and Salesforce required.

  • Ability to communicate clearly, provide concise instructions, and send error-free emails, documents, and other correspondence to constituents.

  Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.

  Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

• About the company

  Barry University is a private Catholic university in Miami Shores, Florida.

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