• Job Description

  Req#: CqlIScAvaeRn
  Precision. Speed. Systems.
  
  Remote | Full-Time
  
  Build the Financial Engine Behind a High-Growth Luxury Brand
  
  Bolt Farm Treehouse is not a typical hospitality company. We are a high-performance, AI-first luxury retreat brand built with startup speed and zero tolerance for inefficiency. We move fast, optimize relentlessly, and expect ownership - not task-taking.
  
  We are hiring an Accounting Virtual Assistant (Philippines-based) to support our finance team by executing clean, accurate, and scalable accounting operations. This is a build-and-improve role, not a box-checking position. If you take pride in precision, love clean systems, and thrive in a fast-moving environment, this role is for you.
  
  Our Core Values
  
  
  • Best is the Standard - Excellence in every detail
  • All-In - Take full ownership, no excuses
  • Move Fast - Speed with accuracy wins
  • Wow Every Guest - Excellence extends to every decision
  About Bolt Farm Treehouse
  
  Bolt Farm Treehouse is an award-winning mountaintop retreat and spa in Tennessee. Our mission is to create unforgettable, nature-immersive experiences where guests reconnect, celebrate milestones, and restore what matters most.
  
  We operate with high standards, low drama, and extreme clarity. We are an AI-first company - automation handles repetitive work so our people can focus on judgment, quality, and impact.
  
  Your Mission
  
  Support a clean, accurate, decision-ready financial system by executing daily and weekly accounting operations with speed and precision.
  
  You will not be micromanaged - but you will be expected to own your outcomes.
  
  What You'll Do
  
  You will support our Staff Accountant and finance leadership by owning execution across core accounting workflows:
  
  
  • Own daily transaction accuracy in QuickBooks Online, ensuring consistent account mapping, correct class and location usage, and clean financial data that rolls up accurately into reporting
  • Lead reconciliations across bank accounts, credit cards, and payment platforms, independently investigating discrepancies, resolving timing issues, and escalating only when judgment is required
  • Actively support and accelerate month-end close by preparing reconciliations, schedules, and documentation that enable leadership to close faster and with confidence
  • Maintain and enforce clean vendor records and expense categorization, preventing duplicates, misclassifications, and downstream reporting issues
  • Proactively monitor AR and AP, flagging overdue items, mismatches, or anomalies and driving follow-ups to resolution
  • Prepare clear weekly cash, expense, and variance summaries, highlighting notable movements, risks, or trends - not just raw numbers
  • Maintain audit-ready financial documentation with clear backup, traceability, and logical file structure at all times
  • Own SOP execution and evolution by improving workflows, tightening controls, and documenting best practices as the business scales
  • Detect and surface discrepancies, errors, or unusual activity early, with recommended next steps - not just problem identification
  • Partner on process improvement and automation initiatives to reduce manual work, improve accuracy, and strengthen financial discipline
  What You Bring
  
  
  • Bachelor's degree in Accounting, Finance, or a related field
  • 1-3+ years of accounting or bookkeeping experience
  • Familiarity with GAAP, hospitality accounting, and deferred accounts
  • Strong working knowledge of QuickBooks Online, AP systems, and payroll
  • Excellent attention to detail and accuracy
  • Comfort working with spreadsheets (Excel / Google Sheets)
  • Ability to follow structured processes and suggest improvements
  • Clear written communication in English
  • High trust with sensitive financial information
  • Reliable internet connection and a professional remote work setup
  You'll Thrive Here If...
  
  
  • You take ownership without being chased
  • You catch mistakes before they become problems
  • You enjoy making systems cleaner and faster
  • You work well with clear standards and deadlines
  • You like working with leaders who move quickly and expect results
  This Role Is NOT for You If...
  
  
  • You wait to be told what to do
  • You are comfortable with "close enough"
  • You struggle with deadlines or consistency
  • You dislike structure, SOPs, or accountability
  • You want a slow, low-expectation environment
  Compensation & Benefits
  
  We offer a competitive Philippines-based compensation package, structured for long-term partnership:
  
  
  • Hourly rate based on experience and performance
  • 13th-month pay
  • Monthly health stipend
  • Long-term role with growth opportunities
  • Exposure to high-level finance, systems, and leadership
  • Opportunity to work with a fast-growing, international luxury brand
  Position Details
  
  
  • Location: Remote (Philippines only)
  • Type: Full-Time
  • Schedule: Aligned with U.S. business hours (overlap required)
  How to Apply
  
  Please submit your resume and a brief note explaining:
  
  
  • Your accounting experience
  • Your experience with QuickBooks Online
  • Why you thrive in fast-paced, high-accountability environments

• About the company

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