• Job Description

  Req#: 26-04011
  
  Job Description:
  
  Pay Range: $14.42hr - $19.42hr
  Requirement/Must Have:
  • Minimum of 2 years of event planning and/or customer service experience.
  • Experience in phone-based customer service roles.
  • Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Teams, and Outlook.
  • Strong attention to detail and ability to manage multiple meetings simultaneously.
  • Excellent oral and written communication skills.
  • Strong problem-solving and analytical skills.
  • Ability to work during standard business hours and adjust schedule as needed.
  • Ability to work both independently and in a team environment.
  Experience:
  • Experience in meeting or event planning preferred.
  • Experience in the pharmaceutical or life sciences industry preferred.
  • Experience coordinating venue, catering, and audio-visual services.
  • Experience working with CRM systems and event management tools preferred.
  • Experience using SharePoint, Salesforce, Smartsheet, or similar tools preferred.
  • Experience using phone systems and communication platforms preferred.
  Responsibilities:
  • Collaborate with core planning teams to support the logistics of assigned meetings.
  • Coordinate all aspects of meeting logistics within established business rules and budget requirements.
  • Secure and confirm venue bookings in compliance with approved guidelines and standard operating procedures.
  • Plan and confirm food and beverage arrangements, including special requests.
  • Review and secure audio-visual requirements based on meeting needs.
  • Coordinate documentation and confirmations throughout the meeting lifecycle.
  • Ensure timely completion of tasks and required documentation within defined service levels.
  • Communicate effectively with planners, vendors, and stakeholders regarding task completion and follow-ups.
  • Apply client business and compliance rules throughout the planning process.
  • Identify and escalate potential compliance risks.
  • Maintain accurate records and ensure timely updates within planning systems.
  • Liaise with internal and external stakeholders to ensure alignment and up-to-date information.
  • Support additional team tasks as assigned.
  Should Have:
  • Bachelor’s degree preferred.
  • Experience in life sciences or pharmaceutical event planning.
  • Familiarity with event compliance standards.
  • Experience working in fast-paced, high-volume environments.
  Skills:
  • Strong organizational and multitasking abilities.
  • Exceptional customer service skills.
  • Effective communication and presentation skills.
  • Analytical thinking and problem resolution.
  • Time management and prioritization skills.
  • Collaborative team-oriented mindset.
  
  

• About the company

  We are a team of technical visionaries who joined forces to form a company that would gather the best and brightest talent in the world. The company uses this talent to help other organizations fulfill their technological dreams and goals and make them a reality. Welcome to Cynet Systems Inc. – a premier staffing and recruiting company – a nationally and locally certified diversity firm.

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