• Job Description

  Req#: 6856

  Peralta/College Information

  College of Alameda
  
  
  College of Alameda’s mission is to meet the educational needs of its multicultural and diverse community by providing excellent comprehensive and flexible programs including basic skills, transfer, and occupational, which will enable each student to achieve his/her own unique goals.
  
  
  
  The College is California’s only island-based community college and it offers both park-like tranquility and easy access to urban resources. Having served almost half a million day, evening and weekend students since its 1970 founding, College of Alameda enjoys a well-deserved reputation for excellence in its academic, vocational, and student support programs. The College of Alameda is proud of its strong ties to the City of Alameda and is recognized for its strong partnerships with the local business community.

  Job Title

  Staff Assistant/Student Services (Student Life & Career Center)

  Time Base

  40 hours/wk, 12-months/year

  Compensation

  Salary Range: $4,332.05 - $5,468.62/mo, Hiring Range: $4,332.05 - $4,741.31/mo - The maximum initial placement is Step 3 depending on experience.

  Position Type

  Classified

  Department

  Student Services-VP (241)

  City

  Alameda

  State

  CA

  Job Description Summary

  Under the general supervision of the Director of Student Activities and Campus Life and the Director of Workforce Systems (Directors), the Staff Assistant/Student Services is responsible for performing a variety of complex tasks in the preparation and maintenance of administrative support services operations.

  Duties & Responsibilities

  Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
  
  
  • Performs a wide range of clerical, technical, personnel and budgetary control duties related to the operations of two departments.
  • Acts as a resource person in the student life and career center offices and performs a variety of clerical and technical support duties.
  • Assists in the implementation and maintenance of budgets for the Student Life and Career Center departments; monitors budget expenditures; initiates budget transfers, adjustments, requisitions, and warehouse supply orders.
  • Reviews and codes hourly classified employee time sheets and monitors maximum allowable time worked.
  • Contacts vendors, obtains vendor application information and submits to District for processing
  • Assists in data collection and monitoring for the Student Life and Career Center departments. Creates documents and processes for the management of data, production of reports, and the maintenance of records.
  • Provides administrative support such as but not limited to, scheduling and calendaring, communicating with students, maintaining or transcribing meeting minutes, drafting professional correspondence
  • Coordinates student center room reservations, maintains all facility room reservation forms and updates the master calendar of student activities and events. Communicates with faculty and staff to assure all faculty needs for hosts are being met.
  • Creates computer applications that permit the management of data, production of technical reports, and the maintenance of administrative and fiscal records.
  • Receives, opens, and distributes the mail; refers matters to the Directors in order of priority; establishes and maintains a complex interrelated filing system and responds to inquiries for information about the college and its programs.
  • Assists the Directors with various events and ceremonies such as welcome week, employer events, commencement and a variety of social, cultural and co-curricular activities.
  • Assists the Directors in the development and coordination of brochures, flyers, posters, special reports, presentations, e-newsletter success stories, and other materials required to communicate with the public as well as through internal media outlets with the college and the District.
  • Creates various types of displays for us at community events and other venues.
  • Maintains and regularly updates department social media accounts and webpages on the College of Alameda website.
  • Prepares reports for the District, Local, State and Federal agencies as required.
  • Assists with the development and implementation of web-based or hardcopy surveys.
  • May supervise and train office clerical personnel and student workers, codes and checks time sheets for accuracy.
  
  • Performs other duties as assigned.

  Minimum Qualifications

  1. Three (3) years of clerical and technical experience in general office work, or an equivalent combination of training and qualifying experience, which demonstrates the knowledge and ability to perform the duties of the position.
  
  2. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet, and database management software programs (e.g., MS Office Suite- Word, Excel, Access, and PowerPoint), the internet browser, and e-mail.
  
  3. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

  Desirable Qualifications

  Knowledge of:
  
  
  • Concepts, techniques, procedures, and policies applicable to community college student services areas
  • Knowledge and ability to apply proper English usage, grammar, and punctuation.
  • Administrative and office procedures and practices
  • Basic research and analytical methods
  • Modern office equipment, including familiarity with data entry and retrieval using computer terminals
  • Bilingual preferred
  
  
  Ability to:
  
  • Ability to independently set up, monitor and track budgets and prepare reports.
  • Ability to organize and work independently.
  • Ability to train and supervise the work of student personnel.
  
  • Ability to work and cooperate with faculty, students, managers, the public and employees at all levels in order to exchange ideas, information and opinions; and ability to work with students on questions, issues, and complaints.

  Environmental Demands

  • occasional work performed alone
  • constant work around and with people

  Other Requirements

  MENTAL REQUIREMENTS
  • flexibility or ability to respond to multiple demands
  
  PHYSICAL REQUIREMENTS
  • occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
  • occasional lifting and carrying up to 15 lbs.
  • occasional pushing and pulling up to 20 lbs.
  • occasional twisting of body
  • occasional use of manual dexterity
  • occasional use of tactile acuity
  • occasional use of visual acuity from a distance, with depth, and for color
  • frequent work at a rapid pace
  • frequent reaching, high, low, and level
  • frequent audio acuity at all ranges, including speech
  • frequent visual acuity for reading
  • constant sitting
  • constant use of clear oral communication

  Tools & Equipment Used

  • computers and standard office machines and equipment
  • multi-line telephones
  • department-specific equipment

  Application Deadline Date

  OPEN UNTIL FILLED

• About the company

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