• Job Description

  Req#: 26140365

  ADMINISTRATIVE ASSISTANT
  INTAKE AND UNIT MANAGEMENT

  MONTANA STATE PRISON

  DEER LODGE, MT
  

  The Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for you!

  The Administrative Assistant – Intake and Management Unit will assist with administrative duties in Admissions and the male intake unit. Such duties will include completing PREA and treatment assessments on all inmates entering the facility, providing admission packets, entering electronic data, assisting the unit management team with serving reclasses and other administrative duties as needed. Additionally, duties may include taking mug shot photos, processing property and fingerprinting inmates.

  Essential duties may include:

  • Greet visitors, answer inquiries and direct visitors to the appropriate person according to their needs.

  • Answer telephones and give information to callers, record messages and transfer calls to appropriate individuals.

  • Handle incoming and outgoing mail, emails, and faxes.

  • Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials.

  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

  • Prepare responses to correspondence containing routine inquires.

  • Maintain and enter information into databases.

  • Proofread documents, records, or other files to ensure accuracy.

  • Schedule and confirm appointments, events, travel, or meetings for clients, customers, or supervisors.

  • Provide services to staff or customers, such as order placement, account information, or invoice processing.

  • type and distribute meeting agendas, notes, routine correspondence, or routine reports or take meeting minutes

  QUALIFICATIONS

  • High school diploma

  • One year of experience performing a variety of office support or clerical work.

  • Other combinations of education and experience may be substituted.
    

  REQUIRED APPLICATION MATERIALS

  • State of Montana Application

  • Resume

  Applications missing required documentation will not be considered.

  Materials submitted but not requested will not be considered in the selection process, please make sure all attachments are marked as RELEVANT

  If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

  Background screens which may include criminal records check, child/patient/offender abuse registries, and reference checks will be conducted for this position.
  

  BENEFITS

  Your service is rewarded with competitive compensation and generous State of Montana Benefits.

  State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program .
  

  NOTICES

  Brady Act & Lautenberg Amendment - Any person who has been convicted of a misdemeanor crime of domestic violence or is the subject of a court order of protection for “an intimate partner or child of such intimate partner” cannot lawfully possess a firearm or ammunition (Title 18, U.S.C., Section 922(g)(91)). Candidates who have been convicted of any felony or a misdemeanor crime of domestic violence or were issued a court order of protection are not qualified for this position.

  Prison Rape Elimination Act of 2003 - Any person who has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or is the victim did not consent or was unable to consent or refuse; or any person who has been civilly or administratively adjusted to have engaged in the activity as described are not qualified for this position.

  Tobacco Free - Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited. In secure care facilities possession of tobacco products is also prohibited.

  The Montana Department of Corrections is an EOE/M/F/D/V/SO (Equal Opportunity Employer: Minority, Female, Disabled, Veteran, Sexual Orientation)

• About the company

  Montana (/mɒnˈtænə/) is a state in the Mountain West subregion of the Western United States.

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