• Job Description

  Req#: 26-01525
  
  
  Primary Job Title:
  Administrative Assistant
  
  Alternate / Related Job Titles:
  • Executive Administrative Assistant
  • Office Administrator
  • Administrative Support Specialist
  • Reception & Administrative Coordinator
  
  Location & Onsite Flexibility:
  Whitby, ON — Onsite (5 days/week)
  Contract Details
  
  Position Type: Contract
  Contract Duration: ~18 months
  Start: As Soon As Possible
  Schedule: Monday – Friday, 9:00 AM – 5:00 PM
  Extension Possible: Yes
  Conversion Possible: Yes
  Pay Rate: $18 - 20/hr
  Job Summary
  The Administrative Assistant provides dedicated administrative and reception support to senior leaders at the Vice President (VP) level and the broader team as assigned. This role requires strong organizational skills, discretion, and professionalism while supporting both internal and external stakeholders. The position involves handling sensitive information and delivering high-quality service in a fast-paced office environment.
  Key Responsibilities
  The Administrative Assistant supports daily office operations by checking deposits, creating drafts, welcoming and assisting clients, preparing emails, coordinating catering orders, and handling ad hoc administrative requests. The role includes scheduling and organizing meetings, booking facilities, arranging equipment and refreshments, and managing calendars.
  Responsibilities also include preparing reports, presentations, correspondence, and other documentation with a high degree of accuracy; managing files; tracking data; sorting and distributing mail; balancing and processing expense reports; and responding to incoming inquiries or redirecting them appropriately. The role requires consistent confidentiality, strong judgment, and the ability to prioritize tasks while adapting to changing priorities.
  Required Skills
  • Administrative and reception support
  • Strong organizational and prioritization skills
  • Multitasking in a fast-paced environment
  • Professional verbal and written communication
  • Customer service and interpersonal skills
  Preferred Skills
  • Experience supporting executives or senior leaders
  • Banking or financial services industry experience
  Additional Skills
  • Attention to detail and accuracy
  • Ability to work independently and manage time effectively
  • Discretion in handling confidential information
  • Proficiency with Microsoft Word, Excel, and PowerPoint
  Education & Experience
  • High school diploma or GED required
  • 2–4 years of administrative experience required
  • Prior experience with standard office software applications
  Data Access Notice
  • This role will have access to customer data and requires strict adherence to confidentiality and data-handling standards.
  About the Company
  A Top 10 bank in Canada and North America, offering comprehensive retail, commercial, wealth management, and wholesale banking solutions. The organization is committed to helping clients succeed in a rapidly evolving financial landscape.
  About GTT
  GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company based in Alaska. GTT values diverse and inclusive workplaces and partners with Fortune 500 and enterprise clients across banking, insurance, financial services, technology, life sciences, biotech, utilities, and retail throughout the U.S. and Canada.
  Job Number: 26-01525
  #gttca #LI-GTT #gttjobs #LI-Onsite
  
  

• About the company

  Global Technical Talent specializes in recruiting and pre-qualifying senior level IT professionals for clients' immediate long- and short-term contract needs, contract to hire and direct hire positions. Because we work exclusively with high level I...

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