• Job Description

  Req#: 26-03559
  
  

  Job Title: Engineering Administrative Assistant
  Location: Canton, NY - 100% Onsite
  Duration: 12 Months
  
  Schedule: Full-Time, M-F, 8am - 5pm. Some OT possible - as approved on an occasional basis.
  
  Interview Process: 2 Rounds. First round phone screen. Second round onsite panel interview.
  
  Responsibilities:
  • Maintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance.
  • Prepare, analyze, and distribute monthly project spend, labor, and SAP based reports for capital and expense projects.
  • Track and update engineering, departmental, and operational metrics, including one pager metrics, divisional vital fews, and routine reporting.
  • Manage experimental parts tracking and assist process engineers with quoting activities.
  • Coordinate purchasing requests, receipts, documentation, and contractor related materials.
  • Own logistics and coordination for recurring engineering and plant meetings (including the daily 10:00 a.m. plant project meeting); prepare agendas, consolidate slide decks, capture meeting notes, distribute action items, and follow up on commitments.
  • Schedule meetings, conference rooms, vendor and visitor visits, and maintain shared calendars, distribution lists, and recurring meeting series.
  • Organize onboarding for new employees, contractors, and interns, including materials, access requests, and system setup coordination.
  • Route and track access requests, IT tickets, facilities service tickets, and other service requests for team members.
  • Coordinate on site trainings, seminars, and external travel or training logistics, including registrations, documentation, and itineraries.
  • Manage shared inboxes, collaboration platforms (e.g., Teams, SharePoint), and shared folders with standardized naming and version control.
  • Maintain and update SOPs, templates, checklists, and controlled documents in accordance with plant documentation workflows; support audit preparation and documentation readiness.
  • Track deadlines for project documentation, presentations, OneFile submissions, and extension requests; send reminders and follow up with owners.
  • Draft and distribute routine communications, reminders, and coordination emails on behalf of the engineering team.
  • Handle miscellaneous administrative and coordination tasks that reduce non technical workload for engineers.
  
  Education
  • HS Diploma or GED Minimum
  
  Experience
  • Highly proficient with Microsoft Office tools such as Word, Excel, PowerPoint, & Outlook
  • Collaborate with key stakeholders to complete assigned tasks
  • Experience with scheduling tools, navigating stakeholder and location availability
  
  Desired Skills
  • 2 years of previous experience as an Administrative Assistant
  • Strong organizational and prioritization skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
  • Exceptional attention to detail in data entry, documentation, scheduling, and reporting.
  • Ability to anticipate needs, follow up on open items, and independently resolve routine issues.
  • Professional written and verbal communication skills for interacting with engineers, leadership, vendors, and cross functional teams.
  
  
  
  #TB_EN
  #ZR

  
  

  Why TalentBurst?
  At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

  Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

  We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

  TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.

• About the company

  Founded in 2002, TalentBurst is the national leader staffing supplier to large MSP contingent workforce programs. Through our 4 delivery centers in Boston, San Francisco, Miami and Gurgaon, India we support 90 Fortune 500 customers every week filling I...

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