• Job Description

  Req#: 332968

  At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

  We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

  Job Title

  Inventory Coordinator

  Location

  Cleveland

  Facility

  Fairview Hospital

  Department

  Materials Management-Fairview Hospital

  Job Code

  C99999

  Shift

  Days

  Schedule

  5:00am-1:30pm

  Job Summary

  Job Details

  Join Cleveland Clinic Fairview Hospital and experience world-class healthcare at its best. Cleveland Clinic Fairview Hospital is a proud Magnet Hospital awarded by the American Nurses Credentialing Center, the highest honor an organization can receive for professional nursing practice. On our team, you will provide stellar care at one of the top healthcare organizations in the nation.

  As an Inventory Coordinator, you will act as a liaison between the department and Supply Chain Management to ensure that inventory levels reflect the department’s needs and are managed by established policies and procedures. Providing needed supplies to the Operating Rooms, nursing floors and other departments ensures that the clinical staff has what they need to provide the best patient care possible. In this role, you will exhibit the organization’s mission and values and strive to achieve and sustain the Cleveland Clinic Experience.

  A caregiver in this role works days from 5:00 a.m. -- 2:30 p.m. or 6:00 a.m. -- 2:30 p.m.

  A caregiver who excels in this role will:

  • Maintain inventory integrity.

  • Resolve shipping and receiving issues directly with the vendor or carriers.

  • Monitor, report and resolve discrepancies.

  • Provide technical set up and maintenance of automated ordering systems.

  • Monitor, troubleshoot and resolve any automated ordering system issues.

  • Proactively monitor the system to prevent ordering issues.

  • Verify accuracy of receipts and orders filled.

  • Participate in consignment audits.

  • Adjust par levels based upon usage within the ERP system.

  • Provide technical set up and maintenance of automated ordering system.

  • Develop and implement new systems or manage changes of existing systems when necessary.

  • Respond to recalls as directed by the FDA or other agencies.

  • Assure that the facility meets regulatory requirements in the handling of biohazardous waste.

  • Coordinate backorder process to supply inventory.

  • Notify users of back orders and work to identify alternate products.

  • Prepare broken or returned equipment for shipment and maintain documentation of returns.

  • Manage consignment inventory items.

  • Rotate stock within defined areas and perform routine expiration management to meet KPIs.

  • Receive storeroom stock items from shipping and receiving area, unpack and inspect items for damage, verify accuracy of shipment and input information in the warehouse management system.

  • Possibly, handle returns by completing technical documentation and other required communication.

  • Deliver supplies and materials to appropriate floors and health care facilities.

  • Monitor the flow of traffic into dock areas, prioritizing deliveries ensuring the safe receipt of goods and supplies.

  • Verify accuracy of shipments, check for damage to goods and document variances of orders.

  • Prepare goods and supplies for distribution, prioritize deliveries, and sort and label loads ensuring the safe, correct and timely delivery of orders.

  • Stock picking locations using warehouse management system.

  • Perform regular cycle counts and physical counts of stock for inventory control verification.

  • Survey, fill and stock Nursing floors and clinical areas to maintain inventory levels.

  • Complete six months on-the-job training to learn specialized surgery components, inventory systems, and departmental policies and procedures.

  Minimum qualifications for the ideal future caregiver include:

  • High School Diploma or GED

  • Valid Driver’s License (VDL) and meet all of Cleveland Clinic insurance requirements

  • Two years of experience in inventory control functions with responsibility for par levels, purchasing functions, inventory analysis and usage trends

  • OR an Associate’s Degree in Supply Chain Management or a related field

  • May require appropriate Valid Driver’s License (VDL) to drive box truck

  Preferred qualifications for the ideal future caregiver include:

  • Experience in healthcare supply chain functions

  • Computer systems experience that includes bar code readers, handheld computers and printers

  • Knowledge of product in a procedural area

  • Healthcare background

  Physical Requirements:

  • Manual dexterity to operate office equipment.

  • May require periods of sitting, standing and the ability to walk to various locations throughout the health system to attend meetings.

  • Must have normal or corrected vision and be able to clearly communicate verbally by phone or in person.

  • Must have own transportation to travel to multiple sites.

  Personal Protective Equipment:

  • Follows standard precautions using personal protective equipment as required.

  The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

  Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

  Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

  If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

  Please review the Equal Employment Opportunity poster .

  Cleveland Clinic is pleased to be an equal employment opportunity employer.

• About the company

  PUSHING THE BOUNDARIES OF PERFORMANCE Through the Power of Every One, Cleveland Clinic is ranked as the nation’s No. 2 healthcare system by U.S. News & World Report – the best care for our patients starts with us.

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