• Job Description

  Req#: PRODU031060

  Position Overview

  The Production Coordinator contributes to production efforts through coordination of both internal and external projects. This role manages logistical and administrative tasks efficiently and effectively while contributing to the success of the Production Department by maintaining accurate records, completing assigned job duties in a timely manner and seeking out new ways to support team members. The Production Coordinator reports to the Resource Manager, Program Production.

  Key Job Responsibilities

  Event Pre-Production and On-site team Support

  • Assist in scheduling and coordination of staffing and resources.

  • Assist in timesheet completion and tracking project related hours.

  • Partner with Producers and Production Managers on event logistics.

  • Support the show team (Producer, PM) with owning the kick-off & tie down meetings, scheduling client and show team calls.

  • Create and maintain electronic show folders / channels (project management tools) from each project’s inception, file past show folders and maintain directory.

  • Travel coordination for show crews.

  • Track tasks, milestones, and deadlines within the project management tool.

  • Assist in collection and organization of show related content (graphic files, video files and still photos).

  • Occasional travel and show-site support required.

  • Back up traveling shows management team members when they are out of office.

  • Open and process Purchase Orders.

  • Define and set up new vendors/part timers.

  • Attend pre and post show meetings for job sign off.

  • Perform other duties as assigned.

  Post-Event

  • Finalization of timesheets and tracking project related hours.

  • Assist in completion of post-show reports.

  • Assist in completion and verification of deliverables, media, etc.

  • Completion of expense reports and finalizing job related expenses.

  Job Qualifications

  • Bachelor’s Degree or equivalent experience

  • 2+ years of Production or Show Experience required.

  • Excellent communication skills including written, oral and presentation.

  • Ability to listen carefully, respond intelligently, and follow up appropriately and consistently.

  • Position requires computer knowledge.

  • Self-motivated, self-starter, sense of urgency, personable and team oriented.

  • Detail and service oriented with strong organizational skills.

  • Ability to consistently meet deadlines.

  • Must have a high school diploma or equivalent. Undergraduate experience preferred.

  • Experience in administrative and accounting functions preferred.

  • Experience in show production preferred.

  Competencies (by Core Values)

  Deliver World Class Service

  • Hospitality

  • Ownership

  Do The Right Thing

  • Instills Trust

  • Safety Conscious

  Drive Results

  • Action Oriented

  See The Big Picture

  • Tech Savvy

  Value People

  • Communicates Effectively

  For more information on our Competency Group, refer to the Competency Based Talent Management page on Encore Connect by searching for the title or copy & pasting this URL Link (https://psav.sharepoint.com/sites/HR/SitePages/Competency-Supported-Talent-Management.aspx).

  Work Environment

  Office

  Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

  The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

• About the company

  Encore creates memorable experiences that engage and transform organizations. As the global leader for event technology and production services, Encore’s team of creators, innovators and experts deliver real results through strategy and creative, advanced technology, digital, environmental, staging, and digital solutions for hybrid, virtual and in-person events. Encore operates in more than 20 countries across North America, Europe, the Middle East, Australia and Asia Pacific.

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