• Job Description

  Req#: 2747

  Position Summary

  The program administrator for the Department of History is responsible for all front office functions and serves as the problem-solving point person for a variety of matters, under the supervision of the administrator and department chair. They support department faculty and serves as the face of the department/center to all visitors. They coordinate many of the administrative functions for the department/center and its faculty. They coordinate logistics of department/faculty events from the planning stages, to day of event(s) support and post event expenses/reimbursements. The program administrator interacts on a daily basis with faculty, students, visitors, other university staff, and various individuals and organizations outside Rice University.

  The program administrator provides support to the department chair, administrator and directors of undergraduate studies and director of graduate students to a lesser extent and assist with tasks that include, but are not limited to: the department’s General Announcements, course offerings and course schedules.

  Ideal candidates should be self-starters, have strong verbal and written communication skills, basic knowledge of managing budgets, the ability to work well under pressure and manage multiple projects simultaneously. There is a similar program administrator open in the Department of Modern and Classical Literatures and Cultures and candidates are encouraged to apply to both, if interested.

  This position is benefits-eligible, exempt, and has an expected minimum salary of $49,000 (dependent on experience and qualifications).

  Requirements

  • Bachelor’s Degree
  • May substitute additional related experience, above and beyond what is required, on an equivalent year for year basis in lieu of the education requirement.

  Skills

  • Ability to learn new strategies
  • Written and verbal communication skills
  • Data analysis skills
  • Ability to work well under pressure and manage multiple projects simultaneously
  • Good organizational and time management skills
  • Knowledge of Microsoft Office suite
  • Ability to work independently and as part of a team to meet expected deadlines and schedules
  • Attention to detail
  • Basic knowledge in web design, specifically Drupal
  • Ability to use online platforms such as Canva, Adobe Express for event/course flyers
  • Working knowledge in posting on social media
  • Basic knowledge of Zoom/remote meeting set up and support

  Essential Functions

  • Administers the daily operations of assigned program(s) with general guidance by the chair/director and a senior staff member
  • Coordinates course scheduling with faculty
  • Assists with student recruitment, student records, curriculum support, and coordinating the accreditation process
  • May assist department administrator to monitor project budgets and the development of longer terms budget plans
  • Proactively plans and coordinates logistical aspects of department events, including both in person and virtual in conjunction with administrator
  • May assist department administrator to monitor project budgets and the development of longer terms budget plans
  • Provides support to faculty, staff and students as related to the program(s)
  • Assists with student recruitment, student records, curriculum support, coordinating the accreditation process Performs all other duties as assigned
  • Assist faculty in processing reimbursements and clearing pcard charges
  • Processes travel reimbursements and honoraria for guest speakers
  • Processes travel awards/reimbursement for students
  • Supervises student assistants

  Additional Functions

  • Place department supply orders and procurement orders for faculty/students.
  • Maintains office machinery-copier, printer, etc.
  • Some late evening and weekend hours required during department / faculty sponsored events.

  Preferences

  • 1 year of related professional experience (not as a student or volunteer) in office administration and event planning and execution.
  • Experience working in iO Expense and P2P modules, Esther, and CourseLeaf

  Rice University HR | Benefits

  https://knowledgecafe.rice.edu/benefits

  Rice Mission and Values

  Mission and Values | Rice University

  Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

  Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies

• About the company

  Rice University is a comprehensive research university in Houston, Texas.

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