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Real Estate Executive Assistant
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Job Description
- Req#: 548502
- 10 flex PTO days
- Standard holidays
- Eligibility for company IRA contributions after two years of employment
Description
This is a full-time, in-person position located in Syracuse, NY.
We are seeking a proactive, organized, and tech-savvy Executive Assistant to join our team full-time. This is a hybrid role based out of Syracuse, NY, with a mix of in-office and work-from-home flexibility. You will be the hub of operations, ensuring that systems are in place, transactions run smoothly, and clients receive five-star service.
This is a W2 position with a base salary of $50,000 - $55,000, plus the potential for performance-based incentives.
Benefits include:
Responsibilities
• Manage daily operations, including email inbox, calendars, scheduling, and task lists
• Oversee contract-to-close process, ensuring deadlines and compliance are met
• Support listing and buyer management with organized, repeatable systems
• Maintain and update the database; build and execute a 36-touch client care plan
• Coordinate with VA (marketing/social media) and ensure tasks are aligned and reported
• Prepare and deliver regular communication/updates to clients and team members
• Implement new systems and processes to streamline business operations
Qualifications
• Strong organizational skills with attention to detail and follow-through
• High responsiveness and urgency; able to manage multiple priorities in a fast-paced environment
• Tech-savvy with proficiency in Microsoft Office/Google Suite; knowledge of CRMs, Canva, DocuSign, and MLS preferred (or ability to learn quickly)
• Excellent written and verbal communication skills; confident in client-facing interactions
• Self-starter with initiative to identify problems and create solutions
• Customer service mindset-kind, approachable, and relationship-oriented
• Adaptable and resourceful, able to thrive in a casual yet professional team cultureAbout the company
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