• Job Description

  Req#: 8a78839e9cd5487c019d001a8a306331
  Change Lives With Recovery Innovations! Our Mission is to empower people on their journey to recovery, helping them achieve their goals, rediscover meaning and purpose in life, and reconnect with themselves and their communities. Our Vision is to revolutionize healthcare by pioneering innovative solutions that go beyond behavioral health, empowering people to thrive in the communities where they live, work, and play. Join a groundbreaking team at the forefront of Peer-Powered Support, empowering individuals on their journey through mental health and substance use challenges! Be part of something bigger-together, we can change lives and create lasting hope!
  
  Position: Senior Contract Specialist
  
  Job Type: Full-Time; Non-Exempt
  
  Shift Details: Monday - Friday8:00am - 5:00pm
  
  Work Location: Remote
  
  Salary/Hourly Wage: $33.00 - $38.00/hour
  
  Summary of Job: The Senior Contracts Specialist is responsible for leading and managing the full lifecycle of organizational contracts, payer and funder agreements, provider Letters of Agreement (LOAs), lease documentation, and related contractual records. This role serves as a senior-level resource for contract negotiation, execution, tracking, compliance, and cross-functional coordination, while also supporting strategic growth through grant research, grant development, and grant writing efforts.
  The Senior Contracts Specialist acts as a key liaison with external payers, funders, landlords, vendors, and internal stakeholders to ensure contracts are accurate, timely, financially sound, and aligned with organizational priorities. This position also provides advanced operational support for contract systems, facility enrollment, data migration, reporting, and staff training.
  
  Essential Duties and Responsibilities:
  
  Contract Lifecycle Management:
  
  • Strategically lead the end-to-end lifecycle of payer, funder, provider, vendor, lease, and other organizational agreements from initiation through full execution, renewal, amendment, and termination.
  • Initiate, negotiate, generate, review, and track provider Letters of Agreement (LOAs), contracts, and amendments.
  • Serve as the primary custodian for all company-wide contracts, ensuring agreements are centralized, organized, maintained, and readily accessible.
  • Collect, file, and distribute signed contracts and supporting documentation within required timeframes.
  • Maintain the master ledger for all facility and equipment lease agreements.
  • Monitor contract expiration dates, renewal windows, and notice periods, and advise leadership to prevent lapses, missed deadlines, or unintended auto-renewals.
  • Assess contract performance and proactively identify needed revisions, renewals, or amendments.
  Payer, Funder, and External Relationship Management:
  
  • Serve as a liaison with external contracting representatives, payers, funders, landlords, and vendors regarding contractual obligations, negotiations, amendments, and agreement status.
  • Conduct proactive outreach to targeted payers and funders to address network gaps and support organizational growth.
  • Clearly and professionally communicate contract terms, reimbursement structures, payment methodologies, and rate changes to Revenue Cycle Management (RCM), leadership, and other internal stakeholders.
  • Support the implementation of new state, payer, and program contracts to ensure operational readiness and continuity.
  Contract Systems, Data Integrity, and Reporting:
  
  • Continuously maintain and update the contract management system and serve as the departmental "super user."
  • Lead the technical transition of moving contract and related operational data from one database to another, ensuring data integrity, completeness, and accuracy throughout the migration process.
  • Serve as the final point of accountability for ensuring contract profiles, billing codes, and reimbursement details are accurately reflected in claims, configuration, and contract management systems.
  • Develop, maintain, and distribute reports, dashboards, data files, and tracking tools as needed to support operations, leadership, audits, and strategic planning.
  • Research and analyze billing guides, service definitions, reimbursement policies, and fee schedules to support contract interpretation and operational decision-making.
  Facility Enrollment and Operational Implementation:
  
  • Oversee and execute the end-to-end facility enrollment process to ensure all locations are enrolled, credentialed, and correctly linked to payers and plans.
  • Assist with new contract implementations, payer setup, and program launches in collaboration with operational and cross-functional teams.
  • Work closely with internal departments on new business initiatives, expansions, and special projects involving contracts, reimbursement, and payer readiness.
  • Attend regular Provider Network, Operations, and other relevant stakeholder meetings to provide updates and support alignment on contracting priorities.
  Financial Coordination and Lease Administration:
  
  • Partner closely with the Finance team to align contract terms, reimbursement structures, and payment schedules with budgetary requirements and organizational goals.
  • Provide contract documentation and supporting records for financial audits, forecasting, reimbursement analysis, and other financial review activities.
  • Maintain oversight of lease-related contracts, including facility and equipment agreements.
  • Serve as the point of contact for landlords and vendors regarding lease terms, amendments, renewals, notice requirements, and contractual obligations.
  
  Grant Research, Development, and Writing:
  
  • Research grant opportunities from federal, state, local, foundation, and private funding sources that align with the organization's mission, programs, and strategic priorities.
  • Monitor grant calendars, funding announcements, deadlines, eligibility requirements, and submission guidelines.
  • Partner with leadership and program stakeholders to identify funding needs and develop competitive grant strategies.
  • Lead or support the development, writing, editing, and submission of grant applications, proposals, letters of intent, and supporting documentation.
  • Gather, organize, and synthesize programmatic, financial, and outcomes data needed for grant submissions.
  • Assist in developing narratives, project descriptions, budgets, and supporting materials to strengthen funding proposals.
  • Track submitted grants, award statuses, reporting obligations, and renewal opportunities.
  • Support post-award coordination by maintaining grant files and assisting with reporting requirements as assigned.
  
  Training, Mentorship, and Cross-Functional Support:
  
  • Assist the Contracting Operations Supervisor in training, onboarding, and mentoring staff on contract systems, workflows, payer nuances, and related processes.
  • Serve as an internal resource for contract interpretation, documentation standards, and process improvement.
  • Provide guidance and support to cross-functional teams to improve contract-related workflows, communication, and issue resolution.
  • Contribute to process improvement efforts that strengthen efficiency, compliance, standardization, and organizational readiness.
  • Assist with process transitions as responsibilities shift between internal departments, ensuring continued workflow clarity and support.
  
  Additional Duties:
  
  • Understands and adheres to Recovery Innovations compliance standards as they appear in the Code of Conduct and Conflict of Interest Policies.
  • Keeps abreast of all federal and state regulations and laws and all Recovery Innovations policies as they presently exist and as they change or are modified.
  • Performs other related duties assigned.
  
  
  Your well-being and success are our priority at RI-explore our benefits and discover how we invest in YOU every step of the way! As an innovative leader in behavioral health care, we are committed to supporting our teams through a comprehensive benefits package. This includes competitive health, dental, and vision insurance, as well as access to mental health resources and wellness programs. We offer a strong retirement plan with company matching and generous paid time off to support work-life balance. In addition, we provide ongoing opportunities for professional development and training to help you advance in your career. We value the contributions of our team members and are dedicated to fostering a supportive, inclusive environment where you can thrive both personally and professionally.
  
  Job Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
  
  
  1. Education/Licenses:
     • Bachelor's degree in Healthcare Administration, Business, or a related field preferred.
     • Paralegal certificate or Certified Professional Contracts Manager (CPCM) is a plus.
     • Years of experience may be taken in account in lieu of formal education.
  2. Experience:
     • 3-5+ years of experience in lifecycle contract management, including healthcare payer agreements and facility/commercial leases.
  3. Skills:
     • Proven experience leading data migration projects or systems.
     • Advanced proficiency in Contract Management Systems with the ability to perform 'Super User' functions like data auditing, abstraction, and bulk uploads.
     • Ability to interpret and abstract commercial lease terms, including Common Area Maintenance (CAM) reconciliations, renewal options, and notice periods.
     • Demonstrated ability to collaborate with Finance/Accounting teams to align contract terms with budgetary forecasting and audit requirements.
     • Bachelor's degree in business, Finance, or Healthcare Administration preferred.
     • Strong organizational skills with a focus on 'proactive' management-anticipating expiration dates and initiating renewal workflows 6-9 months in advance.
     • Executive-level communication skills; ability to present complex contractual risks or financial implications to senior leadership and the Finance team.
     • Ability to work independently while managing multiple priorities and deadline
     • Knowledge of insurance payer portals.
     • Expertise in managed care, insurance plan structures, and facility contract requirements.
     • Ability to maintain confidentiality of sensitive information.
     • Excellent organizational skills with attention to detail.
     • Experience completing daily work using a work queue or spreadsheet.
     • Ability to exercise considerable judgment and discretion.
     • Ability to travel as needed.
  4. Driving Requirements:
     • If driving is required for this position, must meet all requirements outlined in Recovery Innovations driving policy.
     • If not qualified to drive per driving policy, a Non-Driver Attestation form must be signed.
  5. Miscellaneous Requirement(s):
     • Travel required based on business need.
     • Must be at least 18 years old unless residing in a state where funder or government regulations set a different minimum age requirement.
     • Ability to maintain a high level of confidentiality (HIPAA guidelines and regulations) and professionalism.
     • We are a Second-Chance Employer
       • Must be able to pass a seven-year background check.
       • Must be able to pass substance abuse testing and/or tuberculous testing (if applicable).
       • Must be able to obtain designated fingerprinting clearance in applicable states.
       • Must be able to pass education verification check.
       • Must be able to pass three-year motor vehicle report and meet minimum eligibility requirements criteria of insurance carrier (if driving is required for this position).
  
  
  A Direct Service Competency Checklist must be completed as part of the new hire onboarding process.
  
  Physical Demands:
  
  May include work close to the eyes and substantial motions of the wrist, hands, and/or fingers. Frequent sitting, standing, walking, handling, finger dexterity; eye-hand-foot coordination, use of corrected vision; color vision; use of auditory senses. May be required to lift up to twenty (20) pounds.
  
  Work Environment
  
  May work in an office environment or behavioral health facility. May have contact with individuals who are agitated and/or confused. Work may include travel throughout the geographic region
  
  ADDENDUM - Arizona
  Education Licensure Certification Misc. Requirement Must be 21 years or older
  
  ADDENDUM - Louisiana
  Education Licensure Certification Misc. Requirement Must be 24 years or older
  
  Recovery Innovations is committed to providing equal employment opportunities to all individuals. Our hiring practices are based on merit, qualifications, and abilities. We do not discriminate against any employee or applicant on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. We strive to create a workplace where every employee feels valued and respected.
  
  Recovery Innovations is a second chance employer and we evaluate all qualified applicants fairly, including those with criminal histories, in accordance with legal and funder requirements. If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.
  
  Benefits/perks listed above may vary depending on the nature of your employment with Recovery Innovations.
  
  The wage range for this role considers the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for any applicable geographic differential associated with the location at which the position may be filled. At Recovery Innovations compensation decisions are dependent on the facts and circumstances of each case.
  
  Pay Range: $33 - $38 per hour

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